Module 2 Email Tasks - Email Tutorial

Email tutorial

What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

Basically I found out that there is two main parts within a users email
· Domain name ( i.e.: curtin.edu.au)
· @
· Username (also known as an e-mail account , an example is my Curtin student email username christine.binns)

The edu is telling us that it’s an educational institution of some kind and the a.u is telling us it’s location, in this case Australia.

In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?

I have discovered that ‘cc’ is a tool for allowing me to send a copy of this email to another person/s, other then the original recipient.
I also discovered that ‘bcc’ means that I can also send copies of the email to other person/s without the original recipient knowing that I have..bit sneaky really hehe.

In what ways can you ensure that an attachment you send will be easily opened by the receiver?

Ensure that the person receiving my email as the software on their computer to be able to open it.
If I’m unsure what software they have then sending the document in plain text (ASCII) is a wise idea, that way they can open it.
Note: features such as bold text etc will be lost though.

Also compressing large files by using freeware such as WinZip (or my own XP Extract program is a good way to send files also as they will be smaller and will take less time for the recipient to open them, a link to it placed somewhere on the internet would also be helpful.

What sorts of filters or rules do you have set up, and for what purpose?

I find these days that there is so much Spam going on around the net that I use strong filters such as blocking certain characters (XXX, porn etc) from coming through which works well as I have a young child in my house plus I try to avoid making my pc susceptible to virus’s, but I also check my bulk folders regularly also incase normal mail slips into there which it sometimes can.


How have you organised the folder structure of your email and why?

Yes I have, I get and have set up my Outlook Express to collect my mail from Yahoo and my ISP server so I need to organise certain folders for them all to go into to keep me organised and to reduce clutter.